Using SharePoint for Document Management

Using Microsoft SharePoint for document management

Efficient document management is crucial for maintaining productivity, collaboration, and compliance. At PurpleJelly IT, we understand the challenges organisations face when it comes to managing and organising their ever-growing collection of documents. That’s why we recommend leveraging the robust capabilities of Microsoft SharePoint, a powerful platform that revolutionises the way businesses handle their documents. 

With over 16 years of experience in providing top-drawer IT support services, our team of Microsoft certified experts has helped numerous clients across various industries harness the full potential of SharePoint for their document management needs. We take pride in our deep understanding of this versatile platform, enabling us to deliver tailored solutions that streamline processes, enhance collaboration, and ensure data security. 

Centralised Document Repository

One of the key benefits of SharePoint is its ability to serve as a centralised document repository. Say goodbye to scattered files across multiple locations and embrace a single, secure location where all your important documents are stored and easily accessible. This centralisation not only improves efficiency by eliminating time-consuming searches but also encourages greater collaboration among team members. 

Version Control and Document Tracking

Keeping track of document versions and changes can be a daunting task, especially in collaborative environments. SharePoint’s robust version control and document tracking features ensure that you always have access to the most up-to-date version of a file, while maintaining a comprehensive history of changes made by different users. This level of transparency and accountability is invaluable for maintaining data integrity and compliance. 

Seamless Collaboration and Co-Authoring

Collaboration is at the heart of SharePoint’s document management capabilities. With its co-authoring feature, multiple users can simultaneously work on the same document, streamlining the review and editing process. Real-time updates and notifications ensure that everyone is on the same page, reducing the risk of conflicting changes and improving overall team productivity. 

Granular Access Control and Security

Data security is a top priority for any organisation, and SharePoint excels in this area. With its granular access control and permission settings, you can easily manage who has access to specific documents or folders, ensuring that sensitive information remains protected. Additionally, SharePoint integrates seamlessly with Microsoft’s advanced security features, providing an extra layer of protection against potential threats. 

Metadata and Search Capabilities

Effective document management relies on the ability to quickly locate and retrieve relevant information. SharePoint’s powerful metadata and search capabilities make it easy to organise and find documents based on custom metadata fields, keywords, or even content within the documents themselves. This streamlined search process saves valuable time and enhances overall productivity. 

PurpleJelly understands that implementing and managing a SharePoint document management solution can be a complex undertaking. That’s why our team of experts is dedicated to guiding you through every step of the process, from initial consultation and planning to deployment, customisation, and ongoing support. 

Don’t let inefficient document management practices hold your organisation back. Contact us today to learn how our SharePoint expertise can transform the way you manage and collaborate on your critical documents, ensuring a more productive, secure, and compliant work environment. 

Microsoft SharePoint is hugely versatile, so to reap the benefits of this system for the wide range of document management options, call our technical team on 01252 856 230 or complete the contact form.

Contact Us

If you have a question about our IT support services or products and wish to speak to one of our team, please call us on 01252 856 230 or complete our simple contact form and we’ll be in touch later today.

We look forward to hearing from you.

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Existing clients

If you are an existing PurpleJelly client with a Support Agreement, you can obtain technical support by: 

Calling the helpdesk team on 01252 856 230 selecting Option 2 

PurpleJelly Intelligent IT Solutions
Unit 11,
The Enterprise Centre,
Coxbridge Business Park,
Alton Road,
GU10 5EH